Interface Gates: DOJ Request form for extended opening hours

Requests

A request for ad-hoc opening of DoJ interface gates can be made by any organisation or individual, e.g. charities, community groups, churches and businesses.

To consider such requests the DoJ will ask for four weeks’ notice.  The DoJ reserves the right to consider requests not made within this timeframe.

Each request will be considered on its merit by the DoJ.

Information Required for Consideration of Requests

In order to consider a request the DoJ will require the name of the requester, organisation; date(s) and time(s) of ad-hoc opening and the reason(s) for their request.

Communicating Requests

The DoJ will

• email the Police Service of Northern Ireland (PSNI) to enquire if they are aware of any information that would inform the DOJ regarding its decision to agree to an ad-hoc request to extend the opening times of the gates;
• advise the local elected and community representatives of requests by email; and
• upload details of each request on this DOJ website for residents and other interested parties.

Communicating DOJ Decisions

The DOJ will

• advise the requester of the decision by email
• advise the PSNI by email, to ensure they are aware of the decision
• advise local elected and community representatives of the decision by email
• advise residents, and other interest parties, of the decision by SMS text message**
• upload details of each decision on the DOJ website for residents and other interest parties.

NB: DoJ will aim to have a decision made and the outcome communicated at least 24 hours prior to the extended opening taking place.

* data protection statement on bottom of page

** local residents will be informed directly of the process to sign up to the free of charge SMS service

Fair processing notice

Data Protection for the collection of mobile phone numbers for the DoJ led Interface Programme

1. DoJ Interface Programme only collects data needed for its intended purpose and complies with the principles as set out in the Data Protection Act 1998. In this instance, we are requesting data such as your mobile phone number combined with the location of the security gate (A, B, C or D) of which you would like to be kept informed about.
2. The data collected will be protected and not be shared with third parties according to the DoJ’s Data Protection Policy. A policy statement can be found here: https://www.justice-ni.gov.uk/sites/default/files/publications/doj/data-protection-policy-statement.pdf
3. The data will be collected to inform you directly about any scheduled extended opening of security gates.
4. Your data can be removed at any point from our collection system by requesting to ‘opt out’ via text message.
5. DoJ has consulted local community representatives and the need to communicate with local residents about extended opening hours of security gates was highlighted. This process will ensure that you are informed of and to provide reassurance on scheduled extended opening hours of gates.

Completed forms can be emailed to  Interfaces@justice-ni.x.gsi.gov.uk